Exporting emails from Outlook is useful when you’re leaving a job, switching email providers, archiving old messages, or taking a backup before a migration. Outlook exports to a PST file —...
Recalling an email in Outlook can save you from an embarrassing mistake — sending to the wrong person, forgetting an attachment, or spotting a critical error seconds after hitting send. It works...
Outlook’s search is powerful but most people only use a fraction of it — typing a word and hoping for the best. With a few techniques you can find any email in seconds, even in a mailbox w...
A professional email signature takes minutes to set up and makes every email you send look polished. Outlook lets you create multiple signatures and automatically apply them to new emails and replies ...
Setting an out of office reply in Outlook takes about two minutes once you know where to find it. The option is buried slightly differently depending on whether you’re using Outlook as part of M...
A shared mailbox in Microsoft 365 lets multiple people send and receive email from the same address — common for info@, support@, or sales@ addresses that a team monitors together. Once your IT ...
A distribution list (also called a contact group in Outlook) lets you email multiple people at once using a single name — useful for team emails, project groups, or regular recipients you always...
Outlook rules automatically sort, flag, move, or delete emails based on conditions you set — saving you the time of manually organising your inbox every day. Once set up, rules run silently in t...