Recording a Teams meeting captures the video, audio, and any screen sharing so participants can review it later or share it with people who couldn’t attend. Recordings are saved automatically to the cloud — no manual file management needed. Here is how to record and where to find the recording afterwards.
How to Record a Teams Meeting
- Join the Teams meeting
- Click the More options button (three dots ···) in the meeting toolbar
- Click Start recording
A notification appears to all participants that the meeting is being recorded — this is automatic and cannot be disabled. Everyone in the meeting is notified.
To stop recording, click the three dots again and select Stop recording. The recording also stops automatically when the meeting ends.
Where Does the Recording Go?
Teams saves recordings to the cloud automatically:
- Channel meetings — recordings are saved to the SharePoint document library for that Team and channel. A link also appears in the channel chat.
- Private/direct meetings — recordings are saved to the OneDrive of the person who started the recording. A link appears in the meeting chat for all participants.
Look for the recording link in the meeting chat after the meeting ends — it’s usually ready within a few minutes of the meeting finishing.
Who Can Record a Meeting?
By default, any meeting participant from the same organisation can start a recording. External guests cannot record. The meeting organiser can restrict recording to specific roles in the meeting options.
If the recording option doesn’t appear in your menu, your Microsoft 365 admin may have disabled recording — this is a policy setting in the Teams admin centre.
Recording Transcripts
Teams can automatically generate a transcript of the meeting alongside the recording. Transcripts are searchable and make it much faster to find specific moments without scrubbing through the full video.
To enable transcription: click the three dots during the meeting and select Start transcription. Transcripts appear alongside recordings in the same SharePoint or OneDrive location.
Sharing the Recording
The recording is stored in SharePoint or OneDrive and sharing works the same as any other file:
- Click the recording link in the meeting chat to open it
- Click Share and send the link to whoever needs it
- Adjust permissions if needed — by default, meeting participants already have access
To share with someone outside your organisation, generate a sharing link with appropriate permissions from SharePoint/OneDrive.
How Long Are Recordings Kept?
By default, Teams recordings expire after 60 days (this is a Microsoft 365 admin setting and may differ in your organisation). Before the recording expires, you’ll receive an email warning. To keep it permanently, open the recording in SharePoint/OneDrive and remove the expiry date, or download a copy.
Recording Without Other Participants Knowing — Is It Possible?
No. Teams always notifies all participants when a recording starts and displays a red dot indicator throughout the meeting. There is no way to record silently within the Teams platform.
